One of the most useful tools in
the quest for productivity in office work is the use of keyboard shortcuts. The
proper shortcuts can turn your keyboard from a writing tool into a command
center for your computer.
The proprietary keys can
be overwhelming at first, but they are great shortcuts to make your work
easier. There are the old faithfuls, such as cut and paste, but you can take it
so much further.
Here are some Mac keyboard
shortcuts that will improve your workflow.
This key combination will allow
you to cycle through open applications. Start by holding down the
"command" key and pressing "tab" to cycle through
applications. Each time you press tab, it will switch to the next application that
This shortcut simply opens the
spotlight search and moves your cursor into the search bar.
+ Shift + Command + V
This shortcut is a life-saver
for anyone who regularly works in Safari. This is the shortcut for "Paste
and Match Style," which basically means you can copy and paste something
without its previous formatting.
+ Shift + 3
If you need to quickly take a
screenshot of your full screen, this shortcut will do that, and save it as a
file on your desktop. If you modify it as Command + Shift + Control + 3, it
will save it to the clipboard.
+ Shift + 4
If you want to screenshot a
selection from your screen, this shortcut will give you the option to select what
you want in a box and save it as a file on your desktop. If you modify it as
Command + Shift + Control + 4, it will save it to the clipboard.
+ Shift + G
When you have a finder window
open, use this shortcut to open a direct line to a specific folder. Simply put
the folder path in the space that appears and it will take you directly to the
Command + Semicolon
Use this shortcut to find all misspelled
words in a given document. By holding command and continuously hitting the
semicolon (;) it will cycle through the misspelled words. Modify this as
Command + Colon (Shift + Semicolon) to open the spelling and grammar window.
Command + F
This shortcut will find text in a document,
using search bar functionality.
Command + H
Hide the windows of the application that is
currently running. Modify as Command + Option + H to hide windows of other
applications that are running.
By pressing "command"
and the left bracket ([) you can move to the previous folder. By pressing,
"command" and the right bracket (]) you can move to the next folder.
Command + Z
While fairly common, this shortcut is an
important one. Use this to "undo" the previous action.
Command + Shift + Z
This shortcut operates as a "redo"
functionality to put back the last change that was undone with an
+ Control + Power button
If you use multiple displays
this will be helpful. This combination immediately puts all displays to sleep.
Command + Arrow
While working in text, use the command key
with one of the arrow keys to move the cursor to different parts of a document.
Using command with the left arrow key will move it to the beginning of the
current line, while using it with the right arrow key will move it to the end
of the current line. Using it with the up arrow will move it to the beginning
of the document, while the down arrow will move it to the end of the document.
Control + D
For those who may have moved from a PC to a
Mac, this shortcut will operate like the delete key on a Windows PC, deleting
the character in front of your cursor.
Command + Accent
In the currently front running application,
using this shortcut will activate the next window in line in that application.
Modifying this as Command + Shift + Accent will activate the previous window in
Command + Option +
This is the companion shortcut for the
commonly used Command + A shortcut for select all. Using Command + Option + A
will deselect all selected items.
Command + I
Once you have selected a file or folder, use
this shortcut to quickly get the information on the file or folder that is
This shortcut opens a folder in a separate
window, while simultaneously closing the current window.
Command + Delete
Using this shortcut will move any selected
items to the trash. Modifying this shortcut as Command + Shift + Delete will
empty the trash, and modifying it as Command + Shift + Option + Delete will
empty the trash without the confirmation dialog box.